Accounting Specialist

This is primarily an in-office position based in Santa Barbara, California. Hybrid schedule may be considered after training.

 

A/P & Vendor Responsibilities:

• Process accounts payable (AP) transactions and vendor setup
• 3-way match of packing slips, invoices, and purchase orders
• Coordinate invoice approvals in accordance with company procedures
• Support purchasing by completing vendor credit applications
• Interact with vendors and resolve discrepancies/issues
• Request/review vendor Form W-9s
• Assist with monthly sales and use tax reporting
• Assist in year-end Form 1099 processing

 

Payroll & HR Responsibilities:

• Process biweekly payroll in coordination with the company’s external payroll provider
• Provide administrative HR support including onboarding documentation, employee records maintenance, and coordination with benefits/payroll providers

 

General Accounting Responsibilities:

• Reconcile general ledger accounts
• Enter transactions for company credit cards
• Assist with month-end and year-end close procedures
• Provide occasional support for customer billing and invoicing
• Prepare reports and maintain spreadsheets using Microsoft Excel
• Maintain accurate financial records and documentation
• Support employee expense reimbursements
• Support external audits and financial reviews
• Collaborate with internal departments to resolve discrepancies
• Ensure compliance with company policies and accounting standards
• Provide ad hoc reporting, financial analysis, and other accounting projects
• Reports to the Controller

 

Qualifications:

• 2+ years of accounting or bookkeeping experience, preferably in a manufacturing environment
• Experience with QuickBooks Online and integrated inventory/manufacturing systems preferred
• Strong understanding of AP/AR processes and general accounting principles
• Proficiency with Microsoft Excel and Microsoft Word
• High attention to detail, excellent communication, and strong organizational skills
• Ability to prioritize tasks and meet deadlines in a fast-paced environment
• Experience with a MRP system a plus
• US work authorization (required)

 

Why Apply?

• Competitive pay
• Opportunity to work with a reputable, growing manufacturing company
• Supportive team environment
• Potential for long-term growth and stability